Overview:

The Accounts Payable Administrator (APA) prepares and processes payments for vendor invoices and other financial obligations in accordance with internal accounting policies. The APA reviews purchase orders, statements, and invoices to verify amounts owed. This position will maintain and reconcile accounts payable ledger, respond to vendor inquiries and resolves any discrepancies in billings and payments.

In this job there is potential for advancement and rewards based on merit and achievement. We offer competitive pay and benefits, a team environment and more! This opportunity will be based in our San Marcos, CA office.

This is a part-time position only, M-F located in our San Marcos, CA office.

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Duties/Responsibilities:

• Sort/scan any invoices received via regular mail
• Import invoices from the AP email account
• Code invoices to correct Job, Cost Center, and General Ledger Account
• Weekly check runs
• Credit applications
• Daily input and recording of hand-check requests
• Record check runs and hand checks into the daily cash sheet
• Follow up on payment/invoice inquiries
• Track invoices through approval chain
• Set up new Vendors
• Request W-9's for new vendors as needed

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Required Skills/Abilities:

• Attention to detail and data entry
• Strong organization skills with the ability to prioritize and handle multi-tasking, work independently and remain self-motivated
• Demonstrate solid problem solving skills
• Have a basic understanding of bookkeeping and accounting
• Maintaining vendor relationships
• Excellent Communication and interpersonal skills
• Exhibit discretion and ability to safeguard confidential information

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Education and Experience:

• High school diploma, GED or equivalent required
• Previous accounts payable experience preferred
• Understanding of basic bookkeeping and accounting skills is a plus
• Software experience in TimberScan, Timberline and AP software preferred
• Proficiency in MS Word, Excel, MS Project and out Outlook

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.